City of Pembina, ND

Oldest Settlement in the Dakota Territories

Feb. 11, 2008 City Council Minutes

Attendance: Council: Beverly Burke, Kyle Dorion, Pat Burton, John Feldman, Nancy Thompson, Debbie Stanhope. Absent: Mayor Warren Hillukka

Present: PWS Ken Norby, Attorney Neil Fleming, Aud./Adm. Kathy Johnson, City Engineer Dan Johnson

Others Present: none

There being no one to present at the Public Hearing, the

Regular meeting was called to order by Council President John Feldman at 7:02.

1. Changes made to agenda - Add hydrants, parking on Stutsman St. and snow along 5th St. Motion by Burton, second by Dorion, to accept these changes. Motion carried 100%.

2. Motion by Burton, second by Dorion to approve Jan. minutes as amended. Motion carried unanimously.

3. City Attorney Update: a) Motion by Dorion, second by Stanhope, to approve proposed letter to GSA regarding the unfinished water/sewer contract. Motion carried unanimously. b) Golf Course purchase and lease agreements presented. Motion by Thompson, second by Stanhope, to accept lease for 5 years, $2,000 per year, pending upon purchase. Motion carried unanimously. c) Landfill owes nothing to participants who drop out as long as it is not dissolved. Assets must be divided according to inputs if/when dissolution occurs.

4. Employee Report: a) Goals/priorities reviewed. b) Motion by Dorion, second by Burton, to approve late payment in full by March 5 for new occupant at account #54. Motion carried unanimously. c) Motion by Burton, second by Thompson, to approve the Maguire Iron water tower inspection contract as presented, and authorizing the mayor and/or auditor to sign such contract. Motion carried unanimously.

5. Mayoral Update: a) Pick-up bid: Motion by Dorion, second by Burton, to accept the R. Dearinger bid of $1,057. Motion carried unanimously. b) After discussion of feasibility of reducing manpower hours, Motion was made by Thompson, second by Dorion, to advertise for a full-time/part-time PW assistant, deadline of application to be Feb. 29. Motion carried unanimously.

6. Aud./Admin. Update: a) Jan. financials reviewed and approved. b) Feb. bills reviewed and approved.

c) Motion by Thompson, second by Burton, to designate Citizens State Bank Midwest as the official depository of City of Pembina funds. Burke abstains. All others in favor; motion carried.

7. Committee Reports: a) Engineer Johnson presented the city with a large-scale photographic map of the city. b) Growth Cmte: Motion by Burton, second by Dorion to approve paying half of the rodeo storage/concessions building project, up to $2,000. Motion carried unanimously. Motion by Thompson, second by Stanhope, to approve donation to Saddle Club of $1000 for starting up more frequent events at the rodeo grounds. c) Personnel Cmte: Motion by Dorion, second by Burton to approve the 3% cost of living increase budgeted for to be affective retroactive to Feb. 1. motion carried unanimously.

8. New Issues – a) Fire Dept. requested assistance to uncover hydrants buried under snow. City will advertise this. Also, city engineer will work with Ken to address hydrant and water line replacement issues.

b) Discussion of parking on Stutsman Street. Street will be further shaved to reduce safety hazard.

c) Snow drifts on 5th St. – Trees already are planted.

9. Motion to adjourn by Burke at 8:55 p.m.

By: Council President John Feldman

Attested to: Kathy Johnson, Auditor/Administrator