City of Pembina, ND

Oldest Settlement in the Dakota Territories

Minutes of March 11, 2008 City Council Meeting

Attendance: Mayor Warren Hillukka Council: Beverly Burke, Kyle Dorion, Pat Burton, John Feldman, Nancy Thompson, Debbie Stanhope. Absent: none

Present: PWS Ken Norby, Attorney Larry DuBois, Aud./Adm. Kathy Johnson, City Engineer Dan Johnson

Others Present: Norm & Sharon Brandt, George Christensen

Public Hearing called to order @ 7 p.m.

· Representatives from the Pembina Golf Club presented questions about the bill of sale for the clubhouse building. Attorney will change wording on item #7 to allow retroactive approval for leasing. Also, Dram shop insurance will be investigated further.

Regular meeting was called to order by Mayor Hillukka at 7:30.

1. Changes made to agenda: none

2. Motion by Burton, second by Thompson to approve Feb. minutes as corrected. Motion carried unanimously.

3. City Attorney Update: a) M. Smith confirmed receipt of letter to GSA regarding the unfinished water/sewer contract. b) Golf Course lease changes will be made.

4. Employee Report: a) Goals/priorities reviewed. b) Water tower repair recapped. No inspection report given. Motion by Feldman, second by Dorion, to approve payment of repair bill except the inspection portion. Motion carried unanimously. c) Ken reported he is having problems with the fuel filters in the tractor.

d) Council recommends leaving the report for emergency management on flood responders the same this year as last year.

5. Mayoral Update: a) Community Center – contractors feel the project is on schedule.

6. Aud./Admin. Update: a) Feb. financials reviewed and approved, with changing sweeper parts from M&R to budgeted account. The general feeling was that if additional help to operate the new software is needed, it should be provided. b) March bills reviewed and approved.

c) Council recommended Auditor contact other small cities to see what options might exist for an alternate audit company.

7. Committee Reports: a) Engineer Johnson noted that possibly dike elevations would be needed again. He would like to meet with Ken and other interested parties to set up and prioritize a list of capital improvements for the city.

b) Growth Cmte: asked council to revisit the Rodeo request. If the city paid for the building materials, the Rodeo committee would donate their time, and the building would belong to the city. It would encourage the Rodeo, and none of the funds would actually leave the city. Motion by Feldman, second by Burton, to approve purchasing the materials as presented. Motion carried, 100% voting aye.

c) Personnel Cmte: Both applicants for PW Assistant were good. After interviews, the committee recommends hiring Pat Burton. Motion by Dorion, second by Feldman to hire Burton.

Burton abstains, all others vote aye. Motion carries. Burton resigns as council member and accepts the offer.

8. New Issues – Transient Merchant license is required for in-coming businesses (such as tattoo artists), along with sales tax ID numbers.

9. Motion to adjourn by Burke at 8:58 p.m.

By: Mayor Warren Hillukka

Attested to: Kathy Johnson, Auditor/Administrator