City of Pembina
Minutes of Feb. 2, 2004 Council Meeting
Attendance: Council: Richard Senum, Beverly Burke, Pat Burton, John Feldman, Mayor Warren Hillukka. Absent: Jeff Carpenter, Larry Pelletier.Present: City Attorney Neil Fleming, K. Johnson, Aud./Adm.Others Present: City Engineer Dan Johnson, Ken Norby, Gary Helland, Deputy Chris Benson
Public Hearing called to order at 7:05 by Mayor Hillukka.
No one present for public hearing.
Regular Meeting called to order 7:06 P.M.
1. Changes made to agenda—Community Center, snowpiles, and pickup.
2. Motion by Feldman, second by Burton to approve January 5 minutes as corrected. Motion carried. Motion by Feldman, second by Burton to approve January 15 minutes as printed. Motion carried.
3. City Attorney Update: 1) Upon review, Fleming’s legal opinion is that the Community Center CD must be used as the gift giver designated. Council can use sales tax or park funds for Golf Course. 2) Bonds not sold as of date of meeting. Cook, Wegner & Wike sent up a "wrap around" resolution, setting parameters of 3.6% average interest with a savings of at least $100,000. Mike Manstrom, NoDak Bonds, called in to answer questions. Motion by Burton, second by Feldman, to approve the General Authorization Resolution, which appoints the Mayor and Auditor to act on the City’s behalf to complete the sale of the 1998 bond according to parameters set forth. A copy of the resolution is attached. Roll Call vote: Aye – Burke, Burton, Feldman, and Senum. Nay – none. Absent and not voting: Carpenter and Pelletier.
4. Employee Report: a) Employee goals/priorities reviewed. b) Purchase of a new copier/scanner/fax machine tabled for more research. c) Hitch for snow-removal blade broke. Replacement cost is over $7,000; will weld it as a used part is difficult to find. d) Discussion of snowpiles on private property. Auditor directed to place notice in paper and follow up. e) Motion by Senum, second by Burke, to purchase recovery heater for shop from ProGas. Roll Call vote: Aye – Burke, Feldman, and Senum. Nay – none. Absent and not voting: Carpenter and Pelletier. Abstaining - Burton.
5. Mayor’s Report: a) Review of long term water study. Mayor spoke to ND Dept. of Health about running rural water through our existing plant because of hardness. Theilen offered to come up for the public hearing. Still on track for the June ballot. b) Motion by Burton, second by Senum, to authorize Mike Manstrom, NoDak Bonds, to prepare a call notice for the Refunding Improvement Bonds of 1994. Roll Call vote: Aye – Burke, Burton, Feldman, and Senum. Nay – none. Absent and not voting: Carpenter and Pelletier. c) Motion by Feldman, second by Burton, to approve connection of the Fire Department’s new generator to the community center. Motion carried, 100% voting aye. d) Noted that all council members except Burke are up for election in June. e) Review of city vehicle accident 2/2.
6. Aud./Adm. Update: a) Jan. General ledger, budget ratio, collections/disbursements and Feb. bills to be paid presented. Financials approved. b) Authorized to install an antenna for the NOAH weather radio.
7. Committee reports: a) Growth: Plan to update website and print history book.
b) Recreation: no meeting.
c) Personnel: Motion by Burke, second by Feldman to approve use of the one-page generic form for evaluation (attached), with addition of "employee response" section. Motion carried, 100% voting aye.Motion by Feldman, second by Burton, for a first reading to amend the City Ordinance Chapter 1, Article 2 (1.0203 Salaries) to now read: The salary of the Mayor of the governing body of the City of Pembina shall be the sum of $130.00 per month, plus actual expenses. The salary of the other members of the governing body of the City of Pembina shall be $70 per month, plus $5 for attendance at any special Council meeting. Effective July 1, 2004. Roll Call vote: Aye – Burke, Burton, Feldman, and Senum. Nay – none. Absent and not voting: Carpenter and Pelletier.
8. Issues: a) Community Center- could we use the CD for a recreation center for use by youth? Some community members will look into this. b) A utility pick-up could be used to replace the current vehicle which was involved in the accident. Senum had checked at ND Surplus Property.
10. Motion to adjourn by Burke at 9:45 p.m.
By: Warren Hillukka, Mayor
Attested to: K. Johnson, City Aud/Adm
