City of Pembina, ND

Oldest Settlement in the Dakota Territories

City of Pembina

Pembina, North Dakota 58271

Minutes of September 3, 2002 Council Meeting


Attendance: Mayor Pat Burton, Council: Warren Hillukka, Richard Senum, Beverly Burke, John Feldman, Larry Pelletier, Jeff Carpenter  Absent: none

Present: City Attorney Neil Fleming, K. Johnson, Aud./Adm.

Others Present: Chris Benson, Gary Helland, Ron Monette, Randall Hill, Joan Studney.

Public Hearing called to order at 7:03 by Mayor Burton.

Randy Hill- Plays Country music & would like to do a fun night in Pembina Feb. 22. Motion by Feldman, second by Hillukka, to allow Hill to use City Hall free of charge for that purpose on that date. Motion carried.

Chris Benson - Review of City Curfew: 11 p.m. school nights and 1 a.m. other nights.

Ron Monette- reviewed quote from Samson Electric and other items relating to setting up the school as the primary emergency shelter for the community. Project Impact should assist with hook-up fees; generator runs well. Could build a storage shed for around $3,000. The lift station and storm sewer pumps are other areas where generators could be very helpful. Mayor appointed city Project Impact Committee of Ron Monette, Warren Hillukka, Ken Norby, Joe Defoe (alternate Jeff Carpenter), and city auditor. Motion by Feldman, second by Senum, to empower committee to make final action re: shelter establishment and generators. Motion carried.

Joan Studney - Requested variance for building a garage infringing on the 8 foot side yard limit. Will need a public hearing with notice in the paper for two weeks.

Regular Meeting called to order 7:28 P.M.

1. Changes to agenda--Rendezvous Region, League of Cities, Coulee (area B)

2. Motion by Senum, second by Hillukka, to approve July 5 and Aug 5 minutes as corrected. Motion carried.

3. No Judges Report.

4. City Attorney Update: a) Presented proposed Polar franchise ordinance (attached). First reading held, with motion by Feldman, second by Pelletier to approve first reading. Motion carried. b) Court Service contract, amending Article 3, section 1 of Municipal Ordinances, was approved by the County Commissioners. Ordinance repealing the municipal judge (attached) had first reading. Motion by Feldman, second by Senum, to accept this first reading. Motion carried. c) Presented attached resolution to have S. Pembina property registered as deed-restricted. Motion by Feldman, second by Rick to approve resolution. Motion carried.

5. Employee Report: a) Motion by Hillukka, second by Feldman, to approve the water consultant contract as proposed. Motion carried, 100% voting aye. b) Vegetation nuisance: note that H. Wood bought the property as is, and as owner must correct this nuisance or have the city correct it.

c) Hiring committee of Senum and Burton confirmed PW Assistant’s wage increase to $10/hr following probation. Council will consider a further raise following water certification. Following discussion of personnel manual, motion made by Hillukka , seconded by Burke, to add: "Salaries will be reviewed yearly." Motion carried. d) Assessor’s letter presented. Motion by Senum, second by Feldman, to pay assessor $776.34 for 2002, and to set the assessor’s annual salary to $775/year. Roll call vote: 100% voting aye. e) Office Assistant interviews set for Monday, Sept. 9 beginning at 6 p.m. f) Gary reported lack of tools available in shop. After discussion, motion was made by Hillukka, seconded by Feldman, to have Public Works personnel investigate tools needed and purchase up to $600 worth of tools for city use. Roll call vote, 100% voting aye.

6. Mayor’s Update: a) Instructed City Attorney to handle further work on condemned house on Stutsman St. b) Letter for Landfill rate increase approved. Auditor to send out stickers.

7. Aud./Adm. Update: a) Council says schedule Fall Clean-up day. b) Motion by Hillukka, second by Senum, to purchase Industrial Park property from Northern Sky Associates, LLP, for $1.00. Roll Call vote - 100% voting aye. Growth Committee to handle this property. c) Aug. General ledger, collections/disbursements (though not reconciled) and Sept. bills to be paid presented; financials approved with correction to handout noted. d) Motion by Feldman, second by Senum, to approve the Pledge of Securities as presented by Citizen State Bank. Roll call vote, 100% voting aye. e) Since payment in lieu of taxes may be granted (AG’s opinion), motion by Hillukka, second by Senum, to approve a payment of $1/year for four years on Valley Crete’s new building, beginning with 2002. Motion carried - 100% voting aye. f) Motion by Hillukka, second by Feldman, to transfer funds from 95-1 bond issue to 98-1 bond issue, as 95-1 was bought out by the 98-1 bond. Roll call vote, 100% voting aye. g) Motion by Hillukka, second by Burke, to assign residual dike assessment funds to the flood account. Roll call vote, 100% voting aye. h) Preliminary Budgets reviewed.

8. Committee reports: a) Planning and Zoning: Held public hearing earlier in evening re: Dean Warner’s request to set up a large canvass-covered storage building in the ponding area. As a permanent structure cannot be built and no opposition appeared, they recommend to the Council to approve the variance. Motion by Burke, second by Pelletier, to accept the Planning and Zoning Committee’s recommendation. Motion carried, 100% voting aye. Auditor directed to investigate other cities’ standards for outbuildings. b) Recreation Board: Would like to fence off parking in S. Pembina; next meeting to be held Sept. 18. c) Growth Committee: Are investigating two proposals - the motel and a manufacturing entity.

9. Issues: a) Debris in coulee - Auditor to check if a contractor will take care of this. b)Rendezvous Region- Motion by Hillukka, second by Senum, to approve the resolution in support of redefining the Region for marketing purposes. Motion carried. c) League of Cities - Auditor given approval to attend NDMFOA segment. d) Helland checked further into cell phone service. Cost for two phones would be approximately $660/yr. Motion by Senum, second by Carpenter, to purchase the phones and service. Motion carried.

9. Motion to adjourn by Burke at 9:45 p.m.

By: Warren Hillukka, Mayor

Attested to: K. Johnson, City Aud/Adm