City of Pembina, ND

Oldest Settlement in the Dakota Territories

City of Pembina

Pembina, North Dakota 58271

Minutes of May 5, 2003 Council Meeting

Attendance: Council: Mayor Warren Hillukka, Melissa Grafe, Richard Senum, John Feldman, Larry Pelletier, Beverly Burke. Absent: Jeff Carpenter

Present: City Attorney Neil Fleming (attendance at regular mtg.), K. Johnson, Aud./Adm.

Others Present: Jerry Bergeson, Everett Hughes, Gary Helland, Ken Norby.

Public Hearing called to order at 7:03 by Mayor Hillukka.

1. Jerry Bergeson/Everett Hughes – Discussed petition before council to re-zone block 15 to industrial. Motion by Feldman, second by Senum, to refer the petition to the zoning committee. Motion carried 100 %.

2. Motion by Feldman, second by Senum, to accept the Friends of Neche Fire Department application for a gaming permit. Motion carried 100%.

Regular Meeting called to order 8:15 P.M.

1. Changes made to agenda

2. Motion by Feldman, second by Grafe, to approve April minutes as corrected. Motion carried.

3. City Attorney Update: a) Roy Trailer – will follow up with foreclosure of mobile home park lien. b) Playground – Did hear from Dickinson.

4. Employee Report: a) Staff and Auditor goals/priorities lists reviewed. Yard waste continues to be a problem. Staff to check into this further.

5. Mayoral Update: a) Motion by Senum, second by Feldman, to send all staff to Grand Forks for communications seminar. Motion carried. b) Mayor recommends waiting one month further before choosing an engineer, to allow all parties to finalize their presentations. c) Devils Lake Drain application: Auditor to send letter. d) Assessment Committee appointments – tabled. e) Norby to get culvert prices. f) Motion by Burke, second by Grafe, to accept the Mayor’s appointment of Larry Pelletier to Zoning Commission. Motion carried.

6. Aud./Adm. Update: a) April General ledger, budget ratio, collections/disbursements (in the form of register), and May bills to be paid presented. Questions answered and all financials approved.

b) Motion by Senum, second by Pelletier, to approve Skinner Roofing bid to repair the lift station roof. Motion carried 100% voting aye. c) Motion by Feldman, second by Burke, to finish replacement of raw water intake pumps through ND Sewage Pump Service at quoted price. Motion carried, 100% voting aye. Auditor to check on floats. d) Auditor directed to check on Senior Citizen water issue. e) John Deere bid reviewed; will research Ford

8. Committee reports:

a) Recreation Board: Met in April at the Library. Looking at June 28 as an alternative for July 4th. High School is using the ball diamond with good success. Reviewing moving existing dugouts.

b) Growth: Received e-mail from Craig Laws, assistant on the Motel issue.

c) Personnel: Met and reviewed ND Dept of Labor re: comp time. Committee recommends 1) any non-emergency overtime be approved by Auditor. 2) Comp time, at the rate of 1 ½ hours for each hour worked, should be used within the week. 3) Encouraged the usage of flex time (which allows one to work extra hours on some days, less on others, without overtime/comp time) as much as possible. Note that driving time is work time. 4) If there would be a conflict over time off, the senior employee will receive preference. This motion, being made by the Personnel committee, was passed by the body of the council with a 100% aye vote.

d) Forestry Committee – Arbor Day set for May 9.

9. Issues: Discussed employment at MCI, making the community center available to WIC, advising parents of the danger at the Pembina River, alley by Polar building, Masons’ plan to drop charter. Agreed to fix city hall roof, as insurance has been paid.

10. Motion to adjourn by Burke at 10:20 p.m.

By: Warren Hillukka, Mayor

Attested to: K. Johnson, City Aud/Adm