March 2017 Minutes

Official Minutes for March 13th, 2017 Pembina City Council Meeting

Council Members Present: Mayor Kyle Dorion, President Ron Fritz, VP Allen Huttunen, Cody Carpenter, Connor Snitker, and Joan Studeny.

City Employees Present: Lisa Plante, Auditor/Administrator, Gary Helland/Public Works Superintendent

City Attorney Present: Rob Fleming

City Engineer Absent: Brad Bail

Absent: Corie Koropatnicki

Others present: Gordy Johnson/Northeast Water, Nick and Crystal Volk, Lee Gigstad, Kyle Twamley

Public Portion

Crystal Volk inquiring about mosquito spray, conflict of interest, employee drug testing, hiring part time employee and flood. Lee Gigstad here to ask about burning the house he purchased from the city.

Meeting called to order by Mayor Dorion at 6:04 p.m.

Changes to Agenda

Under Auditor add community center cleaning and training update. Motion by Snitker second by Carpenter to accept the changes to agenda. Ayes to all present. Motion carries.

Motionby Studeny, second by Snitker to approve February meeting minutes; Ayes to all present. Motion carries.

Old Business

Levee- HDR emailed letting Mayor know they are in final stages and should be wrapped up in next couple months. Nate will be here for April meeting.

Bret Corneliusen –Tabled.

Ernie D’auetuil – Tabled.

Spot Bar- Lisa posted ads in multiple places. Need guidelines for selling. Motion by Snitker second by Studeny to have 1 year for demolition and within next year follow the business plan used for Plasticom. Ayes to all present. Motion carries.

Tree Pile- Gary updated on progress. Kyle Twamley told council options for removal. Motion by Huttunen second by Fritz to have Twamley dispose of unburnable items pulled from tree pile. Ayes to all present. Motion carries.

Northeast Regional Water contract-Gordy Johnson here to discuss Pembina’s contract. Presented council with 2017 modification to water purchase contract. Motion by Huttunen to amend the contract to 3%, 3% and true up. No second. Motion dies.

Jaws of Life loan- Final payment has been made and the $1000/month will go back to the ambulance’s monthly payment. Motion by Snitker second by Studeny that the $1000 from the Jaws of Life loan reverts back to the ambulance. Ayes to all present. Motion carries.

Part time Public Works- Tabled.

Engineer Report/Brad Bail –

Not present.

Attorney Update / Rob Fleming-

Motion by Studeny second by Huttunen to give Sheri Hansen until March 24^th on the garage and if no positive resolution by then start the eviction process. Ayes to all present. Motion carries.

Employee Report/Concerns-

Stop logs – They have been delivered. All of the flood items/equipment are ready.

Team Lab- Motion by Huttunen second by Snitker to accept bid from Team Lab. Ayes to all present. Motion carries.

Meters- Suggested going back to customer reading their meters and city reads quarterly. Another option is to upgrade system to automatic reading. Lisa will calculate wages for a 12 month period paid out for meter reading. Gary and Lisa will get list together of trouble meters.

Update & Business: Mayor –No new business

Update & Business: City Auditor

The February financials and March bills were reviewed and approved.

North Border after Prom donation –Motion by Huttunen second by Snitker to donate $150 to the North Border after prom committee pending Rob’s approval. Ayes to all present. Motion carries.

Gigstad purchase- Motion by Studeny second by Snitker to approve burning of the demolished house with fire department supervision pending approval by the fire department. Ayes Carpenter, Studeny, Snitker and Huttunen. Nayes Fritz. Motion carries

PCC cleaning- Al and Lisa will go over cleaning list and will have it clearly posted in the kitchen.

Training update- Lisa gave update of Dawn’s training. Utility billing and payables have been reviewed. Payroll will be gone over on Thursday.

Committee Reports:

VLF-Recycling – 2016 we did not pay Valley Landfill enough to cover our amount of pickups. The amount of recycling that GHY hauls is what has increase the number of times bins are being picked up. The bins are intended for residential recycling only so we either need to charge more or not allow them to use for their cardboard. Lisa will contact GHY on no longer hauling their cardboard.

New Business

Mosquito budget/charge- Motion by Huttunen second by Snitker to lower mosquito fee residential and single family home rate to $3.00 per month and alter businesses, apartment complexes and multi-family homes on one meter to a minimum rate of $8.00 per month for first 5000 gallons of water used and ten cents per 100 gallons above that with a maximum of $15.00. Ayes to all present. Motion carries.

Motion to adjourn by Fritz at 7:47 p.m.

By: ___________________________________

Mayor, Kyle Dorion

Attested to: _________________________________

Lisa Plante, Auditor/Administrator