City of Pembina, ND

Official Minutes for March 12th, 2018 Pembina City Council Meeting

Council Members Present: Mayor Kyle Dorion, President Ron Fritz, VP Allen Huttunen, Cody Carpenter, Corie Koropatnicki, and Connor Snitker

 

Absent: Melissa Hilliard

 

City Employees Present:   Lisa Hall, Auditor/Administrator, Gary Helland/Public Works Superintendent

 

City Attorney Present:  Rob Fleming

City Engineer Present:  Brad Bail

 

Others present:  Blaine Eisenbeis

 

Public Hearing for protests of 5^th St Assessment called to order by Mayor Dorion at 6:00 p.m.

No one present and none in writing were received

 

Public Portion

No one. 

 

Meeting called to order by Mayor Dorion at 6:00 p.m.

 

Changes to Agenda

 

Add NRWD, NB After Prom Party and ND DOT Stutsman under Auditor, add Team Lab and Streets under Employee Report/Concern and Recreation Board under Committee Reports.  Motion by Fritz, second by Koropatnicki to approve the changes to the agenda.  Ayes all present.  Motion carries.

 

Motionby Fritz, second by Huttunen to approve February’s minutes; Ayes all present. Motion carries.

 

Old Business

• Levee-Tabled.

 

• Bret Corneliusen –Tabled.  Lisa will email Bret to see if any progress.

 

• Ernie D’auetuil – Tabled.

 

• Spot Bar- Tabled.

 

Council person Hilliard joins meeting at 6:05 p.m

 

• Holiday decorations- Lisa advised that they are still on sale through the end of March so if going to purchase eventually now is the time.  Motion by Fritz to purchase 7 snowflake decorations.  No second.  Motion dies.  Motion by Hilliard second by Snitker to purchase 5 snowflake decorations using economic development funds.  Ayes: Hilliard, Carpenter, Fritz, Koropatnicki and Snitker.  Nayes:  Huttunen.  Motion carries.

 

• Maxwell-Tax exemption application- Motion by Fritz second Huttunen to deny the tax exemption request from Robert Maxell.  Ayes:  Huttunen, Snitker, Fritz, Carpenter and Hilliard.  Nayes:  Koropatnicki.  Motion carries.

 

• Polar agreement- Motion by Snitker second by Fritz to approve the request for an ordinance granting to Polar Communications the right to use and occupy the streets, alleys and other public places of the City of Pembina, ND, for the purpose of constructing, maintaining and operating therein network facilities for the purpose of providing communications services and transmitting and distributing television and radio signals.  Ayes:  Koropatnicki, Hilliard, Carpenter, Fritz and Snitker.  Nayes:  Huttunen.  Motion carries.

 

Engineer Report/Brad Bail –    Presented the bid results.  OPP Construction out of Grand Forks, ND was the low bid.  Motion by Snitker second by Koropatnicki to acknowledge the protest meeting was held no one appeared so the number of protests is insufficient to affect the project.  Roll call vote:  Ayes Carpenter, Hilliard, Fritz, Koropatnicki and Snitker.  Nayes: Huttunen. Motion carries.

Motion by Koropatnicki second by Snitker to accept the bids awarding the contract to OPP Construction finding that the bid does not exceed the engineers estimate.  Ayes:  Hilliard, Koropatnicki, Carpenter, Fritz and Snitker.  Nayes:  Huttunen.  Motion carries.  Motion by Koropatnicki second by Snitker to authorize Brad to look into pricing to extend the project.  Ayes by all present.  Motion carries.  Mayor Dorion will find 3 members for the assessment committee.

Brad informed us that the second half of the project on Stutsman that Lisa was looking into with the ND DOT is more feasible to just do on our own if city wants to go forward on it because of the cost of all of the required reports. 

 

Attorney Update / Rob Fleming- Motion by Huttunen second by Hilliard to amend fee schedule for obnoxious weed ordinance to charge a $100 minimum fee after first hour $100 per each additional hour or portion thereof.  Ayes by all present.  Motion carries.

 

Employee Report/Concerns-

• Moore Engineer blacktop presentation – Gary spoke with them and because of length of presentation they would prefer to do it on non-council night.  Gary will call to set date for presentation.

 

• Team Lab- Motion by Hilliard second Fritz to approve team lab’s pricing.  Ayes all present.  Motion carries.

 

• Streets-   Koropatnicki discussed scraping streets and Blaine’s equipment hours

 

Update & Business:  Mayor – nothing at this time

 

Update & Business:  City Auditor

• The February financials and March bills were reviewed and approved.   

 

• Assessor raise—Zelda is requesting a raise.  Motion by Huttunen second by Fritz to raise Zelda’s yearly pay to $950 per year.  Ayes all present.  Motion carries.

 

• Tax equalization meeting- Will be at 5:45 before the April council meeting. 

 

• NRWD- Lisa informed council she received notice that rates went up 3% to $3.44 per thousand gallons.

 

• NB After prom party- Motion by Huttunen second by Snitker to donate $100 to SADD program at North Border high school to be used in conjunction with the after prom party.  Ayes by all present.  Motion carries.

 

• ND DOT Stutsman- The city’s portion will be $4959.43 which is 10% of the total project.  Lisa will send the ND DOT letter accepting this to have the project go forward.

 

Committee Reports:

• Daycare- Advertising for replacement for Wynn in many places.  Some interested parties have contacted Corie. 

 

• Rec Board- Mayor Dorion appoints Jennifer Krom to the Recreation Board.  Motion by Huttunen second by Snitker to accept Mayor Dorion’s appointment of Jennifer Krom to the Recreation Board.  Ayes all present.  Motion carries.

 

New Business:

 

Motion to adjourn by Fritz at 7:42 p.m.

 

 

By:          ________________________________

Mayor, Kyle Dorion

 

 

 

Attested to:  _____________________________

                          Lisa Hall, Auditor/Administrator