City of Pembina, ND

Oldest Settlement in the Dakota Territories

September 2015 Minutes

Official Minutes for September 14th, 2015, Pembina City Council Meeting

Council Members Present:  Mayor Kyle Dorion, Corie Koropatnicki, Allen Huttunen, President Greg Wilmer, and VP Greg Truax.


Absent: Joan Studeny and Ron Fritz.


City Employees Present:   Nancy Thompson, Auditor/Administrator & PWS Gary Helland


City Attorney Present:  Rob Fleming


City Engineer Absent: Brad Bail, Widseth Smith Nolting


Public: Phillip& Louise Hall.


Public Portion:  



Meeting called to order by Mayor Dorion at 6:00 pm.



Changes to Agenda


  • Ms. Koropatnicki added “Smoke test & S. Pe camp ground shower” under Employee Report/ Concerns.
  • Mr. Truax added “5th street road by MCI prep shop” under Engineer.




Motion by Mr. Wilmer, second by Mr. Truax to accept the agenda; ayes to all present.  Motion carries.




Changes to August Minutes


Motion by Mr. Wilmer, second by Mr. Truax to accept August 10th minutes; Ayes to all present.  Motion carries.



Old Business


  • Bret Corneliusen –Ms. Thompson contacted the city building inspector and he’s looking at the week of Sept 21st for the house inspection.




  • Levee – No pay request for this month. Council discussed the humpback trailer pump. Mr. Wilmer will look at different kinds and prices for this kind of pump for October’s meeting.


  • Plasticom – They have been in touch with Ms. Thompson letting her know they received the title and were sending it on to their US attorney to review.  Mayor Dorion was contacted by them also on getting a survey done on the property.


  • Natural Gas – The survey is done and results were emailed to the Council.


  • Tree pile – Mr. Helland was wondering when Council wanted this buried. The tree pile won’t be buried until the new location is ready.


  • Spot Bar- Ms. Thompson contacted Thorlakson construction on an estimate for tearing this down.  They came and looked at the building and the estimated price was between 25,000- 30,000 to tear it down, haul it out and fill in the basement. Council discussed what to do with this building. The propriety will be advertised for sale on bids with the stipulation building will be removed.


o   Action - Mr. Fleming will draft the wording for this bid and email it to Ms. Thompson to put in newspaper.


Motion by Mr. Wilmer, second by Mr. Truax toput the Spot bar property up for sale on bids and include removal of building and run the ad for two weeks . ; ayes to all present.  Motion carries

  • Garage on Ernie’s Property on 3rd St. – Kyle Twamley has been contacted about tearing this down and he’s looking at the week of Sept 21st to do this.



Engineer Report/Brad Bail

  • Road on 5th Street by MCI prep shop - PWS Mr. Helland will contact Mr. Bail to look at this.


Attorney Update

  • Border Station – Ms. Thompson contacted Mr. Fleming about a water contract with them like the city has with GSA. There are few items that need to be looked at the water meter isn’t working and there is a draining issue with the ditch next to them and a water account needs to be set up. Ms. Thompson was contacted once and she was supposed to have gotten all the information for billing emailed to her. She never got the email or heard back she is trying to get the facility mangers contact information.


Motion by Mr. Wilmer, second by Mr. Truax to shut the water off at the new Border Station by 11 am Friday Sept 18th if no contact information has been obtained; ayes to all present.  Motion carries.




Update & Business:  Mayor










Employee Report/Concerns


  • Loader lease – Lease is up on the loader in Oct this year. Mr. Helland had a new lease price from RDO for a new loader.

Motion by Mr. Wilmer, second by Mr. Truax toaccept the new 2 year loader lease with RD. ; ayes to all present.  Motion carries

  • Mr. Helland – He discussed a few items with Council. Oct 5-8 he will be gone for water school and testing .Yearly dike inspection was done and came out good.
  • Ditch- Kyle Twamley will be working on the west side of the railroad bed ditch starting by Mike Rudes and going to the School.
  • Contractors – Would like to get quotes on projects from a few contractors instead of going with the same one all the time.
  • Full time employee – Mr. Helland discussed waiting a full time employee. Discussion was had and this is tabled till October’s meeting.
  • Employees insurance reimbursement -Mr. Helland asked about getting his reimbursement increased since he isn’t getting the full amount paid out for insurance because taxes are withheld on it.  Discussion was had that it’s a reimbursement it wasn’t meant to cover the full cost of an employee’s insurance cost. This is tabled until October meeting.


  • City utility truck - Mr. Helland discussed with council the 1995 city utility truck and there are some big repair issue and it has high miles. Council needs to decide if they want to spend the money on repairs or look at getting a different city utility truck .Council discussed repairing the truck and purchasing a different one.


Motion by Mr. Wilmer, second by Ms. Koropatnicki to purchase a new city utility truck on bids with the council reviewing the bid before its put in the paper; ayes to all present.  Motion carries


  • Sander –Council & Mr. Helland discussed the sander that was used last winter and about using it again this year

o   Action – Mr. Helland will ask the owner of the sander about the city using it again this year.


  • Smoke testing – There were two manholes found that didn’t have covers so the water was running right into them they have been fixed. Pembina Court has some open sewer lines and will need to be repaired there was one residential sewer line that was open but has been fixed.


o   Action: Mr. Helland will get some price quotes from differentcontractors on repairing the sewer lines in Pembina Court.


Councilmember Huttunen enters meeting @ 6:45 p.m.


  • S. PE camp ground shower – Ms. Koropatnicki was wondering about the shower down there. Mr. Helland & Ms. Thompson let her know that it has been replace a few time just to get wrecked or vandalized and they lost money with having to fix it all the time. So it was decided to keep it closed.



Update & Business:  City Auditor

  • The August financial and Sept bills were reviewed and approved.
  • 2016 preliminary budget- reviewed p

 Motions by Mr. Wilmer second by Ms. Koropatnicki to accept 2016 preliminary budget with changes and to amend 2015 budget.  All present Ayes. Motion carries. Final budget date is set for Oct 5th  @ 5p.m.




Committee Reports: Growth


  • Day care –Ms. Koropatnicki gave an update and they were approved for the daycare grant.  Still looking for someone to run it.



New Business –




Motion to be adjourned by Mr. Truax at 8:00pm.






             By:  ___________________________________

                     Mayor, Kyle Dorion





Attested to:  _________________________________  


                  Nancy Thompson, Auditor/Administrator