May 9th 2016 Minutes
Official Minutes for May 9th, 2016, Pembina City Council Meeting
Council Members Present: Mayor Kyle Dorion, President Greg Wilmer, VP Greg Truax, Allen Huttunen, Ron Fritz, Corie Koropatnicki and Joan Studeny.
Absent: None
City Employees Present: Nancy Thompson, Auditor/Administrator & PWS Gary Helland
City Attorney Present: Rob Fleming
City Engineer Present – Brad -Bail WSN
Public – Mason Peters & Connor Snitkers
Public Portion
PE Ambulance - Connor was here on behalf of the Ambulance service. He gave an updated budget to the Council and they discussed the past agreement the service had with the city. This doesn’t work for them anymore since they no longer have a full time employee. The Council all agreed that the city will find someone to clean the Community Center and the Ambulance Service with still receive the funds from the city.
Meeting called to order by Mayor Dorion at 6:00 p.m.
Changes to Agenda
Motion by. Fritz, second by Wilmer to accept the agenda; ayes to all present. Motion carries.
Changes to April Minutes
Motion by Fritz, second by. Truax to approve April minutes; Ayes to all present. Motion carries.
Old Business
- Levee – The NDSCW has approved the cost share application from the city for the final phase of levee recertification. The Crisafull pump was discussed and the cost to have it deliver was more then someone going to pick it .]
Motion by. Wilmer, second by. Huttunen to approve the cost share agreement with NDSCW and the city of Pembina ; Ayes to all present. Motion carries.
- Bret Corneliusen –Tabled till June
- Ernie D’auetuil – Tabled till June.
o Action - Mr. Fleming will make a call to Cavalier building inspector to see what the cost would be for him to come look at and give an updated report on the above two houses. To see if they are condemnable.
- Spot Bar- On hold till the city has the funds to have it torn down.
Daycare items- the renovations on it are almost complete looking at opening beginning of June. The facility will be rezoned from R1 to R2. The contract with the daycare provider was discussed
o Action – The Growth Committee will work with Mr. Fleming on drafting the contract for the daycare provide .The Council will review it at Junes meeting.
- Zoning Daycare: Public hearing was had at beginning of city meeting and no one came with objections.The Zoning Committee recommends to the Council to zone Lot 8 of block 16 from residential 1 to Residential 2.
Motion by Wilmer,second by Huttunen to rezone the daycare facility Lot 8 of block 16 from Residential 1 to Residential 2. Roll call vote Ayes: Studeny, Wilmer, Truax, Huttunen, Fritz and Koropatnicki. Nays: none. Motion carries.
- Tree Pile – The lease is done for the tree pile. It just a matter of when to open it and what the regulation for dumping there will be.
- Action – Mr. Helland will come up with regulations and time.
- Cleaning of Coulee – This was tabled from last month. Mr. Helland discussed with Council the cleaning of the coulee from S 3rd St. west to south 6th St this will help with drainage. MCI is also willing to pay a portion of this since it will help with drainage for them also.
Motion by Huttunen, second by. Truax to have the coulee cleaned from S 3rd St. west to South 6th St.
and contract Thorlakson to do it since they had the lowest price estimate.
- Summer help – Had 3 application for summer help. Council reviewed and discussed the applications and rate of pay .The returning summer help will start out with a higher hourly rate.
Motion by Huttunen, second by Fritz to hire all 3 applicants and pay the rate of $10.00 hour for Austin Volk & Josh Wilmer and start Hunter Smith out at $9.50. Ayes; Studeny, Fritz, Truax, Huttunen, and Koropatnicki. Nays none, Wilmer abstains. Motion carries.
Motion by Huttunen, second by Koropatnicki to reconsider the pervious motion of rate of hourly pay for summer help. Ayes to all present. Motion carries.
Motion by Huttunen, second by Fritz to hire all 3 applicants and pay the rate of $10.00 hour for Austin Volk & Josh Wilmer and started Hunter Smith out at $9.00. Ayes; Studeny, Fritz, Truax, Huttunen, and Koropatnicki. Nays none, Wilmer abstains. Motion carries.
Engineer Report/Brad Bail –
- Surveying – Daycare property is needing to be surveyed. WSN does property severing it cost anywhere from 1,000 - 1,500 or the survey.
o Action – Mr. Helland will take metal detector over and see if there are metal pins in the ground already marking the property line.
- Streets – The residential streets are in good shape. 5th street that runs down the industrial area of the city by MCI is in need of. Stutsman & Cavalier Street have areas also that are in need of repair.
o Action – Mr. Helland and Mr. Bail will prioritize what streets need the most repair. Mr. Bail will put together a cost estimate for those streets for the June Council meeting.
Attorney Update / Rob Fleming –
Update & Business: Mayor-
Employee Report/Concerns
- MCI/Wash pit – Mr. Helland had question on it. He talked with someone from MCI and city engineer and got his answer.
- Sump pumps – Discussed that there are still sumps pumps going directly into the sanitary sewer and this is against the city ordinance.
o Action - Will post reminder the sumps pumps are not to be pump directly into the sanity sewer. The city has and ordnance on this and if caught they will be fined.
- Broadleaf spraying - Mr. Helland contacted the county on who they have. They have J&J Mr. Helland will contact them on doing the city’s. Mr. Helland has also been in contact with the state checking to see what he can spray with his license. The cost for Team to spray the ponds again this year was reviewed.
Motion by Wilmer, second by Huttunen to have Team do the spraying at the pond again this year. Ayes to all present. Motion carries.
- Street closing 4th July –Ms. Thompsongave an update on the event to Council which street they’d like closed for certain days and hours for the event.
Motion by Wilmer, second by Fritz to close the following streets from the corner of 2nd & Stutsman to the corner of 2nd & Rolette from 6pm July 3rd until midnight July 4th and Stutsman from the corner of the alley by the bank & Federal building to the corner of Cavalier & Stutsman from 6pm July 4th until 2am July 5th . Ayes to all present. Motion carries.
Update & Business: City Auditor
- The April financials and May bills were reviewed and approved.
Committee Reports: Growth
New Business
- Citizen’s calls – Ms. Koropatnicki was wondering if the city employees logged calls from resident or what they do for that. Ms. Thompson let her know they make a note of the call and what it was about. After its been taken care of the note gets tossed. Ms. Koropatnicki asked if a call log spread sheet would be better to use. Ms. Thompson said it would be better to use instead of writing a note just email her the spread sheet.
- City whistle – Ms. Studeny discussed with Council the blowing of the noon, 6 and 10 ‘o’clock whistle. Some of the council felt there was no need for them and others wanted them to continue.
Motion by Studeny,second by Koropatnicki to discontinue thenoon, 6 and 10 ‘o’clock whistle.
Roll call vote Ayes: Studeny, Wilmer and Koropatnicki. Nays Truax, Huttunen, Fritz. Tie vote; vote goes to the Mayor. The Mayor votes Nay Motion fails.
Motion by Studeny,second by Koropatnicki to discontinue the10 ‘o’clock whistle.
Roll call vote Ayes: Studeny, Wilmer Truax, Huttunen, and Koropatnicki. Nays none, Fritz abstains. Motion carries.
Motion to be adjourned by Mr. Fritz at 7:45pm.
By: ___________________________________
Mayor, Kyle Dorion
Attested to: _________________________________
Nancy Thompson, Auditor/Administrator