City of Pembina, ND

Oldest Settlement in the Dakota Territories

April Minutes 2005

City of Pembina

Pembina, North Dakota 58271

Minutes of April 4, 2005 Council Meeting

Attendance: Beverly Burke, Kyle Dorion, Richard Senum, Nancy Thompson, Mayor Warren Hillukka. Absent: John Feldman, Pat Burton

Present: K. Johnson, Aud./Adm.; Attorney Scott Strand, Pearson & Christensen, Dan Johnson of WSN

Others Present: Ken Norby, Gary Helland, Mason Peters, Ron Ohmann, Daniel Waldrop

Public hearing called to order at 7 p.m., by Mayor Hillukka.

· Peters detailed plans for the proposed storage unit to be built by Ohmann & himself. Payment in lieu of taxes can be applied for after occupying the property.

· Waldrop requested input regarding a potential arcade/pool area proposed to be developed in the former off sale space.

Regular Meeting called to order at 7:25

1. Changes to agenda: TIF agreement, laptops, water issues

2. Motion by Senum, second by Dorion, to approve Feb. 1 minutes as amended and March 9 minutes as printed. Motion carried unanimously.

3. City Attorney Update: no report

4. Employee Report: a) Review of staff and auditor goals/priority lists. Water plant must slow down to meet turbidity requirements, will require 3-4 hours overtime daily. George was called in by council, who agreed to pay gas and expenses for this. Ken reported on flood prospects.

b) Motion by Dorion, second by Thompson, to purchase a new steamer at a good price for flood purposes. Motion carried unanimously. c) Motion by Senum, second by Thompson, to purchase three screw gates for S. Pembina culverts. Motion carried unanimously. d) Motion by Senum, second by Dorion to open bids for mosquito spraying labor, requiring attendance at the Van Diest training session in May. Motion carried unanimously. e) Motion by Senum, second by Burke, to raise sweeping fee to $85/hour effective for 2005. Motion carried unanimously. f) Motion by Senum, second by Burke, to purchase a chop saw and drill press to be used at the shop. Motion carried unanimously. g) D. Johnson reported on North Valley Rural water progress. Bid letting planned for mid-May.

5. Mayor’s Update: a) Community Center feasibility meeting held. Initial report due back by end of April. b) Invite Regional Council to May meeting. c) The 2001-1 bond was spread over 20 years so that payments were similar to the 95-1 assessment, but the bond company would only allow 15 years repayment. A deficiency between collections and payments has been calculated, and motion was made by Senum, seconded by Thompson, to borrow from the 95/98/2004-1 bond funds up to $32,021.90 to finance this difference. This loan will be repaid to the 95/98/2004-1 bond from 2001-1 bond collections following the pay-off of this bond. Roll call vote: Voting aye - Burke, Dorion, Senum and Thompson. Voting Nay – none. Those absent and not voting – Burton, Feldman. Motion carried.

6. Auditor’s Report: a) February and March collections/disbursements and general ledgers reviewed & approved. b) Budget to actual through March reviewed. c) April bills to be paid approved.

7. Committee Reports: a) Personnel – recommended changing vacation policy to accrue with every paycheck and allow accumulation up to two year’s worth. All vacation time would require prior supervisor approval. Motion by Senum, second by Thompson, to adopt this change to the personnel policy manual. The committee will review pay scale at a later date. Motion by Senum, second by Dorion, to accept recommendation of. raises at 25 cents per hour for office assistant and public works superintendent, 27 cents per hour for public works assistant, and $50 per month for auditor/administrator. Motion carried unanimously.

b) Growth –Recommended denial of Fritz/Down Under Games request for sales tax funds. This was affirmed by council members present. Promotional items and Christmas lights ordered, discussion of banners. c) Recreation – no meeting held. d) Rodeo/Buffalo Days – work beginning.

8. Issues: Motion by Senum to purchase 10 Laptops for fro m ND Surplus Supply @ $250 each was set by voice vote on March 21 and 22nd. Voting aye were Feldman, Thompson, Senum, Burke, and Dorion. Nays- none. Not voting – Burton. Motion carried. Laptops were retrieved by PW Assistant and Senum has loaded operating systems to all. Eight will be used by council, one to be purchased by Fire Department, and one to replace the current Rec. Bd. computer. A router system will need to be set up for networking.

9. Motion to adjourn by Burke at 9:45 p.m.

By: Warren Hillukka, Mayor

Attested to: K. Johnson, City Aud/Adm