City of Pembina, ND

Oldest Settlement in the Dakota Territories

November 2015 Minutes

Official Minutes for November 9th, 2015, Pembina City Council Meeting

Council Members Present:  Mayor Kyle Dorion, Allen Huttunen, President Greg Wilmer, VP Greg Truax and Ron Fritz.


Absent: Corie Koropatnicki, and Joan Studeny.



City Employees Present:   Nancy Thompson, Auditor/Administrator & PWS Gary Helland


City Attorney Present:  Rob Fleming

City Engineer Present – Nate Dalager, HDR


City Engineer Absent: Brad Bail, Widseth Smith Nolting.


Public - Bobby Yovic with Pembina High –Field MRI


Public Portion:  Bobby Yovic was to introduce himself and inform the Council about his MRI business he has in town located behind Chad & Shannon Cosley parcel.



Meeting called to order by Mayor Dorion at 6:00 pm.



Changes to Agenda


Motion by Mr. Truax, second by Mr. Wilmer to accept the agenda; ayes to all present.  Motion carries.



Changes to October Minutes


Motion by Mr. Fritz, second by Mr. Huttunen to accept Oct 12th minutes; Ayes to all present.  Motion carries.



Old Business

  •  Levee – The project is complete construction wise.  The city is at the certification part of the levee project which is the final step. Mr. Dalager reviewed with the Council the scope of services HRD will assist the city with on FEMA recertification of the flood protection system. Mr. Dalager will have a written proposal with actual cost of services to the city for December’s meeting. Mr. Dalager will work with Ms. Thompson on trying to obtain cost share with NDSWC on this portion and the pump will be included on it.


  • Bret Corneliusen –City building inspector looked at house and gave follow up evaluation.
  • Ernie D’auetuil - City building inspector looked at house and gave follow up evaluation.



o   Action– Mr. Fleming will draft a letter to both gentlemen along with their follow up evaluation report. This is tabled until May of 2016.






  • Spot Bar- Ad was put in the paper for sale on bids and had no inquires on it.



Engineer Report/Brad Bail –

  • Mr. Helland & Mr. Bail haven’t been able to meet on this. Mr. Helland emailed Mr. Bail to schedule a date to look at the streets.


Update & Business:  Mayor-   



Employee Report/Concerns

  • City Finances / spending - Ms. Thompson discussed the city’s finances and that there isn’t extra money for big purchasing or unnecessary spending at this time. Ms. Thompson recommended to the Council not purchasing anything until the Levee project certification is complete or until the city knows if the NDSWC will cost share a portion of this project phase.


  • Employees paid time off – Ms. Thompson discussed changing employees Vacation and sick leave to paid time off (PTO) and a yearly carry over of 320 maximum hours each year. Employees’ can currently carry over 320 vacation hours max per year and 384 sick leave max hours per year. The current accrual for Vacation days and sick leave would stay at the same accrual rate. The accrual rate for the two would just be combined to one accrual rate for employees as paid time off. Employees will be paid any remaining accrued PTO balance when an employee’s leaves employment with the city since the PTO carry over hours were based on the current vacation carry over hours And did not included any of the sick leave carry over hrs.



Motion by Mr. Wilmer, second by Mr. Truax to combine the current accrual rate for Full time employee’s vacation and sick leave to become paid time off (PTO) and the vacation accrual time for part time employees to PTO, with a max of 320 hours. Carry over for full time employees and 160 maximum carry over hours, for part- time employees. Employees will be paid any remaining balance of accrued PTO when an employee’s leaves employment with the city. The current Vacation and sick leave polices in the employee hand book will be replaced with a paid time off policy.  This will go into effect December 16th, 2015; Ayes Wilmer, Truax and Fritz. Nays Huttunen. Absent and not voting Koropatnicki & Studeny. Motion carries.



  • New city pickup- The pickup is on hold until the city determines there are adequate funds to pay for it. Council would still likeMr. Helland to get the state procurement rate when it comes out .They would like an idea of what the cost will be. 



  • Recycle bins – The Cardboard packer needs to be rebuilt. Mr. Helland and Ms. Thompson are looking into other recycling options for the city that are at a comparable  rate as what is be paid currently for waste management .  Will present at Decembers meeting.


  • Snow fence- It has been put up on north end of town.


  • Loader – The new loader will be here Tuesday 11-10-2015





Update & Business:  City Auditor

  • The Oct financials and Nov bills and Journal entries were reviewed and approved.





Committee Reports: Growth


  • Day care –No update.




New Business –

  • Invisimax contract – The contract is upCouncil and Ms. Thompson discussed the contract .Council would like the contract to include a few new things higher internet speed for city office, city shop and community center and free internet to the city shop and that the other billable monthly charges from Invisimax be waived for the city. 


o   Action – Ms. Thompson will contact Invisimax and discuss the additions to the contractthecity wants.



Motion to be adjourned by Mr. Fritz at 7:00pm.





             By:  ___________________________________

                     Mayor, Kyle Dorion






Attested to:  _________________________________  


                  Nancy Thompson, Auditor/Administrator