City of Pembina, ND

Oldest Settlement in the Dakota Territories

August 2013 Minutes

City of Pembina

Pembina, North Dakota 58271

152 W. Rolette St.

                                        Official Minutes August 12th, 2013 City Council Meeting


Attendance Council meeting:Mayor Warren Hillukka Council, Bev Burke, John Feldman, Debbie Stanhope and Greg Truax.

Present: Aud. /Adm. Nancy Thompson and Public works Ken Norby, City Engineer Brad Bail, Attorney Rob Fleming

Absent: Greg Wilmer, Dan Waldrop

 Others Present: Greg& Corie Koropatnicki, Nancy Feldman, Holly Phillips, Doug Smith, Brett Corneliusen Kathy Lunde and Lori Docken. 

Public Portion: Doug Smith was here for the zoning variance hearing on his building permit. Lori Docken was here on behalf of the 4ht July committee .She present Council with a handout on this year’s cost for the 4th festival. She also gave an update on the committees’ plans for next year’s 4th July event and the cost increase for next year. Brett Corneliusen was here at the request of the Council to discuss his home he owns in town. Kathy Lunde was here about CDBG funds for the water sewer project.

Regular Meeting: Was called to order by Mayor Hillukka at 6:25 p.m.

2. Changes made to agenda: Motion by Stanhope second by Burke to accept changes to agenda. All present ayes. Motion carries. Motion by Feldman second by Truax to approve July 8th minutes. Ayes Feldman, Burke, Stanhope and Truax Nays: None. Motion carried.

3. Old Business: a) The CORP was up and looked at the Coulee by Brenda Swynarchuck and told Ken they would get back to him on it.  Ken hasn’t heard back from them yet he will try and get a hold of the CORP. b) Council discussed Liquor & Beer license fees .Stanhope & Truax will contact different towns to get their rates for liquor & Beer License. c)  Donation for the 4th July festival was a discuss .Since the committee would also like flags Council wants  them to get the cost for this before a donation is made .Auditor will contact Neche and Cavaliers Auditors and see where they purchased there flags from and let the committee know.

d) Mayor talked with Mike Ohmann about the culvert by his warehouse and parcel service. Mike informed the Mayor he talked with George Molt and George seemed to think it was capped off.  Mayor looked at the culvert himself and it didn’t look like it was open. He would like this looked at more thoroughly.

 4. City Engineer: a) Update on water/ sewer project. Brad came up and met with Ken and Nancy to go over the water sewer project. Ken and Brad identify some of the City streets and alleys that still have areas that need to be fixed. Brad met with Spruce to see what they need to finished up the project .They are stilling saying there is a discrepancy in quantities. Council wants a 2 week update from Brad on where things are at with Spruce. b) Kathy Lunde let Council know if this project doesn’t close out soon the state can ask for the CDBG funds back.

5. Attorney: a) Council discussed Ernie Ruet D’Auteuil and his properties. Motion by Stanhope second by Burke to have Attorney draft and send Ernie Ruet D’Auteuil a letter stating he has until September 3rd 2013 to move his items out of his home on Rolette St. This will be sent by certified mail. Ayes Feldman, Burke, Stanhope and Truax Nays: None. Motion carried

b) Council discussedBrett Corneliusen house. Auditor will see if someone will come up and give an estimate on what it would cost to clean up the mold in the house. c) Zoning Committee made recommendation to the Council to approve Doug Smith building permit to wave the side yard setback requirement on his building permit. Committee’s recommendation is the motion second by Burke to accept the recommendation. All present ayes no nays .Motion carries.

 d) Motionby Feldman Second by Stanhope to accept the second reading to amend Chapter 1 Article7 section 1.07.01 the Revised Ordinance to follow state law (see attachment). Roll call vote ayes, Burke, Stanhope, Truax, and Feldman. Nays: None. Absent and not voting Waldrop and Wilmer. Motion carries d) Attorney updated Council on the status of MCI vacation of streets and alleys from 1962. Attorney will draft a resolution on this for next’s month meeting . e) Motion by Feldman second by Stanhope to accept the first reading of the Garbage Ordinance section 10.03-13(see attachment). Roll call vote ayes Stanhope, Truax, Feldman, and Burke. Nays none. Absent and not voting Waldrop and Wilmer. Motion carries.


6. Employee Report: a) J&R will be up sometime this week .When there up they will video the sewer line at Tom Masloski commercial property. b)  Ken let Council know the clear well was inspected. c)  Council discussed possible putting a fence around the sand and rock pile by the city shop. A city resident saw a MN license plate filling pales of rock from the city pile. Ken told Council if a city resident ask for a small amount of rock or sand he’ll give them some.  d) Motion by Burke Second by Feldman to go with option 2 from Ralph Twamley on the demolition of the houses located at 453 Rolette and 153 Hancock St. (see attachment) Roll call vote ayes Stanhope, Feldman, and Burke. Nays Truax. Absent and not voting Waldrop and Wilmer. Motion carries. d) Motionby Feldman Second by Stanhope to included a fee for the prepping time to patch a spot on 3rd and a spot on Rolette. Roll call vote ayes Stanhope, Truax, Feldman, and Burke. Nays none. Absent and not voting Waldrop and Wilmer. e) The contractors for the broader station contacted Ken about needing fill for the Boarder Station project .



 7. Mayor Update: a) Update on Levee.b) Discussion was had on City cell phones.  

  1. Aud. /Admin. Update:  a) July financials reviewed and approved b) August bills reviewed and approved.  c)  Preliminary Budget meeting will be September 9th at the   regular Council meeting.


9. Committee Reports: a) Council discussed the spring clean up day. Some of the Councilmember’s had resident ask about the bill being high this year and a higher charge for appliances that were picked up.

10. New Business:



Motion by Burke to adjourn at 8:10 p.m.




                                                By: ___________________________________

                                                          Mayor, Warren Hillukka  




Attested to:  _________________________________         


                  Nancy Thompson, Auditor/Administrator